The Office Executive Assistant role is based within the Travel Retail UK Division.

Reporting to Commercial Team.

This role is responsible related topics & support to the Field teams (recruiting, on-boarding, compliance and IT&HR Projects)

Finance support (Bas & Field Managers expenses file follow up, Booking Forms)
Visual & merchandising update
Logistics control, testers and animation PLV orders
Training support on printing, decoration & travel organisation
ad hoc projects as required by the business.

Your key job accountabilities

HR support:
Recruitment, Retail & Compliance on-boarding
Administrative processes and procedures
Align with local market policies.
Coordinate L'Oréal Group projects

Finance support:

Field Manager expenses consolidation and tracking
Secure update of booking forms and its correct guidelines
Visual and merchandising
Communicate to BAS visual strategy per brand and axis
Consolidate incidence and liaise with merchandising supplier + Paris Merchandising teams
Logistics control, testers and PLV Orders
Upload orders in L'Oréal tool (testers regular orders)
Track orders and delivery
Training support
Printing materials
Decoration
Travel organisation
Consolidating payroll files and Bas expenses

Ad-hoc reports based on needs of business with the Hub Business Manager / Regional Business Manager

The network you would work with

TREMEAI team in Paris -Merchandising, Marketing, Finance, IT, Supply Chain, Commercial.
TREMEAI team in UK - Regional Manager field teams, Regional training teams, HR Team UK, IT Team UK, Suppliers.

Essential skills required:
Intermediate level in Excel, Word and Powerpoint
Attention to detail
Autonomy
Ability to work as individual and as part of a team.
Time Management, ability to manage changing and competing priorities within tight deadlines
Good communication (written and verbal) skills
Project management skills

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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