Fleet Coordinator Advert Template

We are looking for a highly organised and detail-oriented Fleet Coordinator to join our dynamic team! 👀

You will report directly into the Purchasing Manager, based in our Redditch Head Office. As a Fleet Coordinator, your primary duty will entail managing all administrative aspects and coordination pertaining to the Company’s fleet of motor vehicles, including both commercial vans and company cars. Furthermore, a significant aspect of your responsibilities will involve maintaining accurate records and ensuring compliance with governmental regulations. Concurrently, you will support the Purchasing Manager in planning and delivering group projects.

Who are we?

MKL is a place where you can be yourself and give your best! We are proud to be one of the largest construction equipment distributors in the UK. We supply some of the world’s most exciting and ground-breaking products including Intelligent Machine Control (iMC) and Hybrid Excavators reducing our customers fuel usage. 

We value our local community – with wanting to improve lives and minimising environmental impact being at the top of our lists.

We are continuously building a culture where enthusiastic and motivated people (just like you!) can construct a life-long career, within a reputable brand. 

Duties and responsibilities:

• Ensure master data lists are always up to date and are regularly updated with current mileage and service details.
• Order new and short-term hire commercial and company vehicles, ensuring correct authorisation is in place and where required, coordinate the fitout, delivery and returns of the Commercial fleet vehicles.
• Arrange the return of surplus contract hire vehicles.
• Ensure MOT’s and Servicing are carried out on a timely basis and that all vehicles are always taxed and have appropriate breakdown cover.
• Ensure P11d data is passed to the HR team in a timely manner.
• Notify Drivers of any traffic offences, confirm driver details and submit to the Authority concerned, pass administration cost details to HR.
• Carry out bi-annual checks on Drivers Licenses and, maintain an up-to-date record of all offences in each case.
• Liaise with Branch Managers to ensure all fuel cards are issued/cancelled in a timely manner, the database is up to date and issuing, acceptance and cancellation of fuel cards is in line with Company procedure.
• Report or assist Drivers in reporting all accidents to our insurers and follow up all outstanding claims until payment has been received, updating the database immediately for any additions or deletions to the Company Fleet.

General Administration

• Assist with building administration.
• Liaise regularly with the cleaning and security providers to ensure that an acceptable level is always maintained.
• Prepare reports and updates as required.
• Responsible for sourcing and purchasing office goods and materials through our agreed providers.

Experience and Qualifications:

• Strong administrative background and/or customer service background
• Excellent knowledge of all Microsoft packages [in particular Excel]
• GCSE’s (or equivalent) at grade C or above
• Ability to follow procedures and established methods of working
• Ability to prioritise and work to tight deadlines
• Strong attention to detail
• Strong Analysis & decision-making abilities
• Customer focused approach with good interpersonal skills
• Self-motivated whilst being a key team player
• Experience of working in a fleet role / similar sector – desirable
• Experience in negotiation of supply agreements - desirable
• Experience of process improvements and implementation – desirable

What we can offer you: 

• Competitive Salary
• Pension scheme
• Up to 27 days holiday linked to service, plus Christmas shut down
• Career progression
• On the job training 
• Employee Assistance Programme

We look forward to hearing from you! 😄